If you don't know what
David Allen and GTD are, you can pretty much bet that you are an unproductive person.. David Allen wrote the book "Getting Things Done" (GTD for short) and I have been a big fan ever since!
So this is so right up my alley! Efficiency Efficiency Efficiency!
So let's talk about you and your PDA phone.. Or me and my HTC Touch Cruise, same thing.
A PDA Phone should be used for the following:
1) Phone calls!
2) Contact Management
3) Calendar Management
4) JTD ~ Jotting Things Down
5) Making Lists
I am going to address each one of these.
1) Phone calls. Basically using it as a phone. Not much more than that needs to be said.
2) Contact Management ~ A lot can be said about this but basically, you need to be able to find info about a person be it a family member, friend, or client. I have purchased a business card scanner, mainly because I have a billion business cards, and so I will talk more about this in the future.. I REALLY hope the business card scanner works well and easily.. If it does, in the ideal world, this will allow me to keep my contacts organized.
3) Calendar Management ~ appointments basically..
4) JTD ~ Jotting Things Down. If you don't know what "Psychic Ram" is and you feel stressed all the time, you really should buy David's book. Basically, he talks about the fact that we stress because our brain doesn't trust that we have a system to remember or a system to remember that our brain trusts. And ideas are fleeting and so you need to jot it down as soon as you get it. When you do this, you will feel a sense of peace.. I swear it's true. My last PDA was a Palm Z22, which I loved to death but it died on me. In between when it died and when I bought my HTC, was about a 2 month period, and during that time, the amount of stress I had was incredible, simply because I had nothing to write things down with when I had a thought.
The app I used on the palm was called "
Diddlebug" which is great.
The app I use on the Pocket PC is like Diddlebug++, it is called
apMemo I seldom pay for software, but this is one that I paid for. It's that useful, and I would say that it dominates the majority of my PDA use.
Why something like diddlebug and apMemo and not something that types? Well, first, hand writing is faster. 2nd, you can hand it to someone to write something (which I often do) and they can just write with it, no need to teach them. 3rd, the context of the writing helps you remember the item.
Both of these programs allow for an alarm to be set on it. apMemo allows for different color backgrounds and pen colors. Also, this mimicry of pad and pencil allows for internationalization without the need for internationalization. It's really great.
Whenever you have a thought, you just write it down. My PDA is next to my bed and I often wake up in the middle of the night to write something down I just thought of or dreamed about. This allow will foster creativity and reduce stress, I kid you not! apMemo is on v2.3 as of this writing, but 1.0 is free. I highly recommend you pay for it though to encourage the continuation of good software.
5) Making lists ~ I had used Bonsai on the palm, which I didn't find all that easy to use, but on the pocket PC, the program I am using is called
Check List Tree.
It's just a super simple tree listing. That's it. But it's powerful, because you can list things and collapse and expand the tree. I love this program and have donated to the author, and hope you do the same if you use it and like it. I hope auto-save and view/unview completed tasks are an option as well as nodal movement. When this is added, this will be the ultimate list making program.
So that's basically it, this is what I require from my PDA.
Email?? sure, I'd love to, but it's not that important, the occasional email yes, but it's not a substitute for my 22" monitor.
GPS? Yep, this is another item I wanted a PDA phone for.. With a GPS option, I can mark the locations of my favorite restaurants as well as drive around.. Exciting..
Just remember in the world of complexity, "Less is More" but only if you know what is the part you should keep and what are the parts you should cut.
When it's all said and done, I have to say that apMemo is the high high high recommendation here. I also recommend you quick button a button to it. You will after a while, discover it's a piece of software you can't live without..